1.1 At Notary Public – Mihail Florin Gavrila (“the Office”), we recognise and respect the importance of maintaining the privacy and security of our clients’ information. This Confidentiality Policy outlines our commitment to safeguarding the confidentiality of all information entrusted to us, in line with our obligations as a Notary Office regulated in England and Wales.
1.2 This policy applies to all our clients, both private and corporate, and to all employees, contractors, and associates working under the Office.
2.1 The primary purpose of this policy is to:
- Ensure all staff members understand the importance of confidentiality and are aware of our obligations and best practices.
- Ensure clients can trust us with their private and sensitive information.
Scope of Confidentiality
3.1 The Office maintains strict confidentiality regarding:
- Personal and corporate data of clients.
- The contents of documents provided for notarisation or any other service.
- Any discussions, correspondence, or communications related to the services provided.
Duties and Responsibilities
4.1 Employees and Contractors:
- Must not disclose confidential information to any third party without explicit authorisation.
- Must ensure safe storage and handling of all confidential documents and information.
- Are obligated to report any breaches or potential breaches of this policy immediately.
4.2 The Office:
- Ensures proper training and awareness for all staff members regarding the importance of confidentiality.
- Takes necessary measures to safeguard client information both digitally and physically.
5.1 In addition to our confidentiality commitments, we adhere to the data protection principles set out in the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
5.2 Personal data will be:
- Processed fairly, lawfully, and transparently.
- Collected for specified, legitimate purposes and not further processed in a manner incompatible with those purposes.
- Adequate, relevant, and limited to what is necessary.
- Accurate and up-to-date.
- Stored only as long as necessary.
- Secured against unauthorised or unlawful processing, accidental loss, damage, or destruction.
Breach of Confidentiality
6.1 Any breach of this Confidentiality Policy will be treated with the utmost seriousness. Depending on its nature, it may result in disciplinary action, including termination of employment or contracts, and may also have legal implications.
Review and Updates
7.1 This Confidentiality Policy will be reviewed periodically to ensure its continued relevance and compliance with current legal and professional standards. Any updates will be communicated to all relevant parties.
8.1 All employees and contractors are required to read, understand, and acknowledge this policy upon joining the Office and following any updates.
9.1 For queries or concerns regarding this Confidentiality Policy, please reach out to:
- Notary Public – Mihail Florin Gavrila
- Unit 1 The Gatefold Buildings 36 Blyth Road Hayes UB3 1AG London United Kingdom
- [email protected]
10.1 Public Notary – Mihail Florin Gavrila is committed to upholding the highest standards of confidentiality, ensuring the trust and confidence of our clients. We strive for excellence in both our notarial services and our ethical practices.