Identity Requirements

1.1 The primary objective of the Client Identity Policy at Notary Public – Mihail Florin Gavrila (“the Office”) is to uphold the highest standards of professionalism and integrity by ensuring thorough verification and authentication of clients. This aligns with our obligations as a Notary Office regulated in England and Wales.

1.2 This policy applies to all private and corporate clients seeking services from the Office.

Policy Aims

2.1 To ensure the identity of individuals or entities is accurately verified before engaging in notarial services.

2.2 To reduce the risk of fraud, money laundering, or any other illicit activities.

2.3 To comply with statutory obligations and industry best practices.

Verification of Individual Clients

3.1 All individual clients are required to provide:

• A current valid passport or national identity card.
• A recent utility bill, bank statement, or official government correspondence showing their residential address.
• Any other specific identification documentation as may be deemed necessary.

3.2 Photocopies of the original documents will be taken and retained in the client’s file for a period as mandated by legal and regulatory requirements.

Verification of Corporate Clients

4.1 Corporate entities, including companies, partnerships, or trusts, must provide:

• A certificate of incorporation or equivalent document.
• Details of the company’s directors and beneficial owners.
• A recent utility bill or bank statement confirming the registered office address.
• A letter of authority confirming the individual(s) authorized to act on behalf of the entity.

4.2 For non-UK entities: Additional documents, including legal opinions or apostilled documents, may be required to confirm the legal status and representatives of the entity.

4.3 Photocopies of the original corporate documents will be taken and retained in the client’s file for the stipulated retention period.

Ongoing Due Diligence

5.1 If any significant change occurs in the client’s situation or the nature of their business with the Office, a re-verification process may be initiated.

5.2 Regular reviews of client information will be conducted to ensure that the Office’s records are current and accurate.

Data Protection

6.1 All personal and corporate data gathered for identity verification will be treated with utmost confidentiality.

6.2 The Office adheres to the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, ensuring that client data is used solely for the purpose of identification and is stored securely.

Refusal of Service

7.1 The Office reserves the right to refuse services to any individual or entity unable to satisfy the identification requirements or if there are concerns regarding the authenticity of provided documents.

Policy Review and Updates

8.1 This policy will be reviewed periodically to ensure its effectiveness and alignment with regulatory changes and industry best practices.

8.2 Clients will be informed of significant changes to the policy that may impact them.

Contact and Queries

9.1 For questions or clarifications related to this Client Identity Policy, please contact:

• Notary Public  – Mihail Florin Gavrila
• Unit 1 The Gatefold Buildings,36 Blyth Road Hayes,UB3 1AG,London United Kingdom
• [email protected]
• 07853430310

Conclusion

10.1 Notary Public  – Mihail Florin Gavrila remains committed to upholding the highest standards of due diligence and integrity. Ensuring the authenticity of our clients is paramount to maintaining the trustworthiness and legality of the notarial profession.